Events Coordinator Summer Placement


Science and Technology Facilities Council

Salary: £20,650 
Hours: Full time
Contract Type: Fixed Term for  6-12 weeks
Location: Rutherford Appleton Laboratory Harwell, Oxfordshire
Interviews: The recruitment process involves a technical interview only that will take place virtually in April 2024
Start: July 2024

The NQCC is the UK’s national centre for quantum computing, dedicated to accelerating its development by addressing the challenges of scaling up the technology. Our vision is to enable the UK to solve some of the most complex and challenging problems facing society by harnessing the potential of quantum computing. The centre is working with businesses, the government, and the research community to deliver quantum computing capabilities for the UK and support the growth of the emerging industry. The NQCC’s programme represents a £93m investment and is being delivered jointly by the research councils, EPSRC and STFC, as part of UK Research and Innovation.

As an Events Assistant placement student within our organisation, you will play a pivotal role in planning and executing events that showcase cutting-edge advancements in quantum technologies. This dynamic position provides a unique opportunity to immerse yourself in the exciting world of quantum computing, gaining hands-on experience in event management. Collaborating with the Events Assistant, you will acquire practical experience in event planning, coordination, and execution, as well as exposure to managing databases, coordinating resources, and providing guest services.

You will join the NQCC’s innovation team, supporting our innovation and engagement activities. The placement will involve engaging with staff across the NQCC to enable the communication of our science and innovation through supporting the delivery of events. There will be a variety of opportunities to learn about quantum computing and to present your work throughout the placement.

Summer Placements at STFC

STFC’s incredibly diverse range of placements allows you to work alongside world-leading engineers, scientists, and technicians in highly collaborative environments. Whichever you choose, you will become a critical member of the team in which you will be exposed to exciting projects and challenges from the start. You will also be supported every step of the way by our dedicated Early Careers Development Team 

STFC offers a benefits package crafted to provide an excellent work/life balance including flexible working hours, health promotion programmes, and subsidised restaurant and coffee outlets. For more information on our full list of benefits, please visit here:

About the role

Within this placement, responsibilities will include:

  • Participate in on-site event support, supervising set-up activities, and addressing participant needs
  • Provide administrative assistance in tasks related to event preparation, including documentation and correspondence
  • Assist in coordinating with vendors, suppliers, and customers
  • Contribute to logistical arrangements, ensuring all elements are in place for a successful event
  • Responsible for creating and managing comprehensive databases, aiding in vendor selection, supplier coordination, and guest communication
  • Contribute to the post-event evaluation process by gathering feedback from participants
  • Assist in analysing feedback to identify areas for improvement and success
  • Assist in maintaining organized event files, tracking progress, and managing event-related documentation.

To apply for this placement, we are looking for the following:

Essential criteria:

  • Are in full-time education at university, and will be returning to university/your studies to complete your undergraduate degree following the placement
  • Have the right to live and work in the UK for the duration of the placement
  • Strong organisational and multitasking abilities
  • Excellent communication and interpersonal skills
  • Ability to work well under pressure and adapt to changing circumstances
  • Attention to detail to ensure accurate and flawless event execution

Desirable criteria:

  • Proficiency in Microsoft Office and Adobe Creative Suite is advantageous

Important Information

Please note, we can only accept two applications per candidate.

Part of our application process involves submitting your CV and a cover letter. Your cover letter should address your suitability for the opportunity based on how you meet each essential criterion stated in this advert.

We also hold the right to close this vacancy early if a sufficient number of applications have been received. 

About The Science and Technology Facilities Council (STFC) 

As one of Europe’s largest research organisations, we ask the biggest questions in the universe to find answers that change the world around us. We seek understanding. We’re proud of the impact we make. And we’re committed to helping build a globally competitive, knowledge-based UK economy. Being part of all this means contributing to work that pushes boundaries and creates possibilities. You’ll work with, and learn from, true experts. Whatever your role, you’ll be free to question and encouraged to share ideas. And, in a positive and supportive culture, you’ll discover just what a difference you can make when you’re equipped and inspired to excel.

We’re a place where curious minds thrive. Not bound by profit, we explore ideas that others don’t, ask questions that others won’t, and discover answers that others are not equipped to find. And, alongside Mars landings and black holes, we also explore diverse, international projects in everything from science and engineering to computing and technology. Whether it’s at the cutting edge or behind the scenes, our work is intellectually challenging. It’s very often ground-breaking.  And it’s endlessly, irresistibly fascinating.

For more information about STFC please visit 

You can also visit our careers site 

About UK Research Innovation (UKRI) 

UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation. 

Supporting some of the world’s most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills, and business-led innovation. 

More information can be found at  

Choosing to come to work at UKRI means that you will have access to a whole host of benefits from a defined benefit pension scheme, excellent holiday entitlement, access to employee shopping/travel discounts and a salary sacrifice cycle to work scheme.  For more details, visit benefits of working for UKRI.

How we support EDI in the workforce 

At UKRI, we believe that everyone has a right to be treated with dignity and respect, and to be provided with equal opportunities to thrive and succeed in an environment that enables them to do so. We also value diversity of thought and experience within inclusive groups, organisations and the wider community. For further information, please visit ‘How we support EDI in the workforce’

Disability Confident Employer

As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy/ies. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. 

How to apply 

Online applications are only preferred for this role. Please submit a CV and covering letter that clearly outlines how you fulfil the criteria specified along with your motivation for UKRI and the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the ‘experience’ section of the application. 

UKRI seeks to ensure it creates and maintains a system of openness, fairness, and inclusion – a collaborative, trusted environment, which is attractive to and accessible to everyone who is interested in developing their career with us. 

Additional Information

  • Organisation: Science and Technology Facilities Council (STFC)
  • Contract Type: Fixed Term Contract
  • External Closing Date: Mar 10, 2024
  • Minimum Salary: Pound Sterling (GBP) 20,650
  • Hours: Full-time